BLOG
Event and Conference Announcers: Voice Artists for Perth Events
23/10/2026
From industry conferences and award nights to festivals and corporate launches, Perth hosts plenty of events where a strong voice helps everything run smoothly. Often called the "voice of God" in the events world, the off-stage announcer introduces speakers, guides the audience and adds a sense of occasion. Many of these announcements can be professionally pre-recorded, while others are delivered live.
What an event voice does
An event announcer typically handles:
- Welcome messages and housekeeping, such as exits and phones on silent
- Introductions for speakers, presenters and performers
- Award category and nominee announcements
- Session start reminders and calls to return from breaks
- Sponsor acknowledgements
Pre-recorded or live?
Pre-recorded announcements are reliable and polished. They suit fixed elements like welcome messages, sponsor reads and award category introductions, especially when they are timed to video or music. Live announcing suits events with lots of changes on the day. Many events use a combination, with pre-recorded segments for scripted moments and a live MC on stage.
Prepare names carefully
Few things are more awkward at an awards night than a mispronounced name. Collect pronunciations from nominees, speakers and sponsors well in advance. A short phonetic note or audio recording for each unusual name gives the voice artist what they need to get it right.
Timing with production
At larger events, announcements are synchronised with lighting, music and screen content. Work with your production team to finalise run sheets and scripts early. Recording pre-recorded elements after the run sheet is locked prevents last-minute re-recording.
Choosing the right voice
The voice should match the style of the event. A gala dinner may call for an elegant, rich voice. A tech conference may suit a modern, energetic sound. A community festival might want something warm and friendly. Share the event's theme and audience with your voice provider.
Plan for the unexpected
Even well-planned events change. Ask for a few generic recordings, such as "please welcome to the stage" or "please return to your seats", which can be used flexibly if the order changes. Have a plan for any late additions, such as a quick pick-up recording on the day.
Accessibility
Clear announcements help everyone, including guests with hearing impairments or those unfamiliar with the venue. Consider including key information on screens as well, so it is accessible in more than one way.
Write announcements for the ear
Announcement scripts are heard once, often in a noisy room. Keep sentences short, put the most important information at the end of the sentence where it lands, and repeat key details such as session times or room names. Spell out acronyms the audience may not know.
Rehearse with the venue system
If possible, play pre-recorded announcements through the venue's sound system before guests arrive. A recording that sounds excellent on headphones may need level adjustments in a large ballroom or an outdoor space, and checking early avoids surprises during the show.
Make your event sound professional
We provide voice artists for event announcements, award ceremony voiceovers and conference introductions for organisers in Perth and across Western Australia. Request a free quote and send us your run sheet.